| Article Index |
|---|
| Contract Components |
| Published Rate Clause |
| Room and Space Review |
| Method of Reservation |
| Audio Visual |
| Resell Clause |
| Claims & Disputes |
| Bankruptcy Termination |
| All Pages |
Page 4 of 8
Method of Reservation/Cutoff Date
- Agreed upon date to have rooming list to the hotel (generally two to three weeks)
- Company to provide rooming list on or before cutoff date (list payment type, complimentary room
- assignments, staff rooms, VIP upgrades)
- Guests call hotel direct/pay via credit card
- Room and tax to master account; guest pays own incidentals
- Guests pays room, tax and incidentals via credit card
Payment/Deposit/Billing
Determine how and when rooms and services will be paid:
- Individual reservations
- Company Check
- Credit card
- Master account
- Deposit formula (flat fee, one night deposit, percentage of projected revenue)
- No deposit due to hotel if guests pay for sleeping rooms via credit card
- Will hotel place deposits in escrow account?
- All advance deposits applied to master account
- Establish timetable for final payment of master account
- Final payment agreement from the time you receive corrected master account
- Adjustments for accounting errors
- Master Account arrangements
- Billing arrangements
- Interest/late charges
Additional Charges
- No fees or mandatory charges to guest folio or Master Account unless specifically stated in contract
Food & Beverage Guarantee
Outline details for all meal/social function activities:
- Specify all group events/setup and use times/number of guests
- Additional room requirements (AV, head table, dance floor, theme props, etc)
- Allowable percentage reduction/date
- Percentage that hotel will overset for each event
- Guarantee number of guests per event or total minimum food & beverage revenue guarantee
